20+ Call Letter Format – Tips to Write, Templates

Call Letter Format: A call letter is a formal letter given to the candidate to notify them about the interview screening test. These days employers are sending call letters are sent through emails, so the email format is also given here. Following are the Call Letter Format – Tips to Write, Sample Templates and Examples.

Call letter Format consists of the name of the candidate, company name, date, time, and address of the interview, job designation.

Call Letter Format – Job Exam Letter, Writing Tips, Examples

Content in this article

Letter Name

Call Letter Format

Letter Category

Office Letters, Employee Letters, Interview Letters

Purpose / Subject

Call Letter to a Person

Important Points

Name of the candidate
Company name
Date, time, and address of the interview exam
Job designation

Where to add “To”

Top [Formal Type Letter]

Where to add “FROM”

Either Top or Bottom

Sample Letters

What is Call Letter?

A call letter is a formal letter given to the candidate to notify them about the interview screening test.

What does Interview Call Letter contain?

Interview Call Letter contains the following terms

Name of the candidate
Company name
Date, time, and address of the exam
Job designation

Writing Tips for Call Letter

Writing a call letter, especially for an interview, is crucial as it sets the tone for the upcoming interaction and reflects your professionalism. Here are some writing tips to consider when crafting a call letter:

Clarity and Conciseness: Ensure that the purpose of the call letter is clearly stated. Be concise and avoid unnecessary details that might confuse the recipient.
Professional Tone: Maintain a professional tone throughout the letter. Address the recipient respectfully and use formal language.
Personalization: Address the recipient by name and personalize the letter as much as possible. This demonstrates that you value their time and attention.
Provide Details: Include essential details such as the date, time, and location of the interview or meeting. Specify any documents or items the recipient should bring, and provide contact information for further inquiries.
Express Enthusiasm: Express enthusiasm about the upcoming meeting or interview. Let the recipient know that you are looking forward to the opportunity to discuss further.
Gratitude: Express gratitude for the recipient’s time and consideration. Thank them for their interest and participation.
Polite Closure: End the letter with a polite and professional closing, such as “Sincerely” or “Best regards,” followed by your name and contact information.
Proofread: Before sending the call letter, proofread it carefully to check for any spelling or grammatical errors. A well-written and error-free letter reflects positively on your attention to detail.
Follow Company Guidelines: If your organization has specific guidelines or templates for call letters, ensure that you adhere to them.
Send Promptly: Send the call letter in a timely manner to provide the recipient with ample notice for the scheduled meeting or interview.

By following these writing tips, you can create a professional and effective call letter that leaves a positive impression on the recipient.

Email Format for Company Exam Call Letter

An email letter format is given here for reference. This can be used as an official letter for writing a call letter.

Subject: Call letter to an employee

We would like to inform you that you have been short-listed for the job interview. The qualifications for this exam are perfectly matched and you have been selected.

The exam will be conducted on [date], [time], and [address]. You will be provided with TA and DA charges if you attend the exam.

We are looking forward to seeing you in the interview after the exam.

Birthday Wishes Letter Sample #1 – Informal Letter

Download Call Letter in .doc format

Some sample call letters are given here for a job interview.

Call Letter Format #1

Call Letter Sample Format

Here we have provided a sample format of Call Letter:

[Your Company Letterhead]

[Your Company Name]

[City, State, ZIP Code]

Dear [Applicant’s Name],

Subject: Interview Invitation

I hope this letter finds you well. We appreciate your interest in the [Job Title] position at [Your Company Name]. After careful consideration of your application, we are pleased to invite you for an interview.

Interview Details:

Please arrive at least 15 minutes before the scheduled interview time. During the interview, you will have the opportunity to discuss your qualifications, learn more about our company, and explore how your skills align with the requirements of the position.

What to Bring:

A copy of your resume
Any relevant certificates or documentation
A list of references, if not already submitted

If you have any specific requirements or need additional information, please contact us at [Your Contact Information].

We look forward to meeting you and discussing how your skills and experience make you an excellent fit for our team. If, for any reason, you are unable to attend the scheduled interview, please inform us as soon as possible.

Thank you for your interest in joining [Your Company Name]. We are excited about the possibility of working together.

[Your Company Name]

Call Letter Sample Format

Call Letter Samples

Some samples of letters are given here for Call Letters. Use the formats to write the official letters.

Call Letter Sample #1

A call letter format has been given here.

This is to inform you that you are shortlisted for the entrance exam that is conducted by this company.

There will be 2 rounds in this exam. The details of the exam are enclosed here. Hope you will attend the exam and get selected for the interview.

Call Letter Sample #1

Exam Call Letter Sample #2

To know about the format to a company call letter, use the format given below

Thank you for the interest in our company. As per our company rules, jobs are allotted based on entrance exam.

As you are interested in our company we are sending the details of the exams. You will be posted in our company if you are qualified in the exam as per score.

Hope so you will be qualified and get selected.

Exam Call Letter Sample #2

Sample Job Call Letter #3

The format for writing a letter to a job interview has been given here.

Thank you for your interest in the position of Sales Representative for our company. We would like to invite you to our company entrance exam and group discussion.

After this discussion, you will be selected for this role. The salary and other details will be intimated once after this selection process.

Sample Job Call Letter #3

Exam Letter To Shortlisted Candidates #4

An official letter to the selected candidate sent to him. This is the format used.

Thank you for showing interest in the job from this company. This is to inform you that you will be selected for this job after an entrance exam.

This exam will be conducted as per rules

Address of the exam:

Date and time of the exam:

Hope so you will attend the exam and get selected for the exam.

Exam Letter To Shortlisted Candidates #4

Job Interview Invitation Letter

Here we have given a Job Interview Invitation Letter:

Your Company Letterhead] [Your Company Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Applicant’s Name] [Applicant’s Address] [City, State, ZIP Code]

Dear [Applicant’s Name],

Subject: Invitation to Interview for [Job Title] Position

Interview Details:

What to Bring:

A copy of your resume
Any relevant certificates or documentation
A list of references, if not already submitted

If you have any specific requirements or need additional information, please contact us at [Your Contact Information].

Thank you for your interest in joining [Your Company Name]. We are excited about the possibility of working together.

[Your Name] [Your Title] [Your Company Name] [Contact Information]

Job Interview Invitation Letter